What method is used to ensure correspondence categories are clear and organized?

Using cross-referencing as a method to ensure correspondence categories are clear and organized is effective because it facilitates easy navigation and retrieval of information. Cross-referencing allows different pieces of correspondence or related documents to be linked, which helps users to locate and understand the context of the information quickly. This method enhances the organization of data by associating similar topics, themes, or references, thus reducing confusion and improving efficiency when handling correspondence.

In contrast, transaction records focus on documenting specific interactions without necessarily improving organization between different categories of correspondence. Archived files store completed documents for future reference but do not actively aid in the organization of ongoing correspondence. Summary tables provide a concise overview of information but may not provide the detailed cross-referencing needed for complex documents. Hence, cross-referencing stands out as the best method for maintaining clarity and organization in correspondence categories.