How should amendments to previously sent correspondence be handled?

Handling amendments to previously sent correspondence requires a structured and clear approach to ensure that the new information is properly communicated. Creating and sending an amendment or follow-up correspondence is the correct method as it maintains a formal record of changes and updates. This approach not only provides clarity to the recipients about the modifications but also keeps the documentation in compliance with Marine Corps procedures.

An amendment serves as an official notice that updates or clarifications are being made to the original correspondence. Sending a follow-up allows all parties involved to stay informed and reduces the risk of confusion or misinformation. This method is vital in maintaining proper communication channels and ensuring that everyone has access to the most current and accurate information.

Other approaches, such as disregarding the old correspondence, verbally informing recipients, or making changes to the original document, may lead to confusion, lack of formal records, or miscommunication, which can undermine the integrity of the correspondence process in the Marine Corps.