How should a covering memo be structured?

A covering memo should be structured with an introductory statement, a main message, and a closing statement. This format ensures clarity and effective communication of the intended information.

The introductory statement serves to outline the purpose of the memo, providing context and attention to the subject at hand. This helps the reader understand the significance of the information that follows. The main message is where the core content is delivered, detailing the specific topics that the memo addresses. Finally, the closing statement wraps up the memo by summarizing key points or providing a call to action, ensuring the reader knows how to proceed.

This structured approach is essential in professional communication, such as in the Marine Corps, where clear and concise information dissemination is crucial. Other options, such as only using a closing statement or bullet points, do not encompass the necessary components for a comprehensive memo and fall short of standard communication practices.