For how long should records of official correspondence be retained in the Navy?

Official correspondence within the Navy typically needs to be retained for a period of two years. This timeframe allows the Navy to maintain appropriate records for operational accountability, historical reference, and compliance with legal requirements. Retaining correspondence for two years ensures that there is a sufficient period for review, analysis, and addressing any potential issues that may arise from the records. Furthermore, this duration aligns with guidelines for retention that balance the need for administrative efficiency with transparency and documentation obligations.

While some records may be kept indefinitely based on specific regulations or particular circumstances, the standard retention period for general official correspondence is summarized as two years, which serves to normalize the management of such documents across various departments and agencies within the Navy.